Operations Lead / Coordinator

How you will make a difference

How well the programme is organised will affect participants’ willingness to keep engaging with relevant ideas and to recommend the programme to potential future applicants — two key requirements for Leaf’s success!

During the residential itself you will:

• Ensure that the needs of participants and staff are met, e.g.:

  • Water and snacks easily accessible

  • A room set up to enable co-working

  • COVID tests taken regularly

  • Issues dealt with as they arise, e.g. organising fans if rooms are too hot, dongles if Wifi access is poor, laptop hire if a device breaks, adapters for AV, travel home or alternative accommodation for sick participants, etc

• Proactively take steps to improve to experience of participants and staff

• Manage day trips and transport, e.g. where and when participants should meet

• Maintain communications with relevant stakeholders and contractors, e.g. staff at the venue, transport companies, food & entertainment providers, insurance

• Maintain clear records of costs and requirements

• Managing staff or participant reimbursements for payments

• Coordinate closely with the Safeguarding Lead to ensure that participants are safe

• Be on-hand to deal with any other organisational or operational needs that arise

Before the residential you will:

• Attend the staff onboarding on the 18th August

• At a minimum, be onboarded into existing Leaf systems and apprised of arrangements (5-30 hours)

• There is also opportunity for you to take on additional paid work in helping to organise various aspects of the programme, e.g.:

• Arranging evening entertainment and meals in advance (~30 hours)

• Inviting, scheduling, and answering queries for external speakers (~15 hours)

• Managing consent forms and ensuring completion of onboarding steps for participants, parents, staff, and guests (~10 hours)

• Organising name tags and/or t-shirts, gym facilities, COVID contingency planning, insurance, etc (~15 hours)

• Online community management and optimisation (~10 hours)

• Exploring whether Leaf should get set up as an independent company or charity, get fiscal sponsorship, etc, then running the application process (??? hours)

• (Payment likely to be £15-30 per hour, depending on experience and need.)

There is the possibility of ongoing paid work, either on an hourly or indefinite contract basis, e.g. for setting up subsequent programmes — we are likely to organise a weekend-long programme for October half term, and may organise further online or in-person programmes in 2023-4.

What we’re looking for

Must-haves:

• Efficient at carrying out organisational, operational, and administrative tasks

• Reliable and well-organised

• Independent and agentic

• Problem-solving mindset

• Good communication skills, both written and verbal

• Supportive, caring, and excited to support young people to make a positive impact.

Nice-to-haves:

• Interest and ability to take on additional paid responsibilities before and/or after the residential.

• Experience supporting the planning and delivery of events

• Understanding of effective altruism and longtermism

• Experience working with 16-18 year olds

Application process

1. Expression of interest form (~30 minutes)

2. Interview call (<60 minutes)

3. If conditionally accepted, you’ll need to get a DBS check and provide a reference.

Applications are now closed, though we’re still interested in receiving expressions of interest in Facilitators and Counsellors, and are actively looking for additional mentors.

Note: if you earn more than £1,000 in a year from self-employed income such as this, you will need to submit a self-assessment to HMRC.